Bestar Cayman Islands Reply to Cayman Islands Company Registered Agent Change Inquiry

Roger Pay
18 hours ago
4 min read

Cayman Islands Company Agent Change

Bestar Cayman Islands Reply to Cayman Islands Company Registered Agent Change Inquiry

Here is a professional, structured reply tailored for Bestar corporate services firm responding to an inquiry regarding changing the registered agent/registered office for a Cayman Islands company.

This email incorporates standard professional practices and aligns with current compliance standards, including the Cayman Islands Beneficial Ownership Transparency Act framework.

Email Reply

Subject: Inquiry: Change of Registered Agent / Registered Office for [Company Name]

Dear Client,

Thank you for contacting us regarding your inquiry to change the Registered Agent and Registered Office for your Cayman Islands company. We would be pleased to assist you with this transition to ensure seamless corporate governance and compliance.

The process for transferring a Cayman Islands company to a new Registered Agent involves a structured transition between the incoming and outgoing service providers, alongside formal filings with the Cayman Islands Registrar of Companies (ROC).

To initiate this process and provide you with a precise professional fee proposal, we will require some initial information and documentation to satisfy our onboarding and Anti-Money Laundering (AML) compliance procedures.

1. Initial Onboarding & KYC Checklist

Please provide copies of the following corporate documents:

Current Constitutional Documents: Certificate of Incorporation and the Memorandum & Articles of Association (M&A).
Statutory Registers: Current Register of Directors, Register of Members, and Register of Officers.
Beneficial Ownership Register: A copy of the current Beneficial Ownership Register or details regarding the ultimate controlling persons (in line with the latest Beneficial Ownership Transparency Act guidelines).
Certificate of Good Standing: (If available and issued within the last 30 days).

2. Overview of the Transfer Process

Once we complete the initial conflict checks and standard Know Your Customer (KYC) verification, the transition will follow these steps:

Fee Quote & Engagement: We will issue our official engagement letter and fee quote covering the transfer-in services, annual registered office fees, and government filing fees.
Board Resolution: The company’s Board of Directors will need to pass a resolution approving the change of Registered Office/Agent from the incumbent provider to our firm.
De-registration/Discharge with Incumbent Agent: The company must settle any outstanding fees with the current registered agent to obtain their consent and request the release of the corporate records.
Filing Form 19: We will submit the formal Notice of Change of Registered Office (Form 19) electronically to the Cayman Islands Registrar of Companies.
Updating Registers: Upon successful filing, the statutory registers will be updated, and the physical corporate records will be securely transferred to our custody.

Could you kindly let us know the current status of the company's annual government filings and if there are any urgent corporate transactions currently underway?

Fee Structure

To facilitate the transfer of your Cayman Islands company to Bestar as your Registered Agent, we follow a transparent fee structure. Please note that while Bestar provides the professional services outlined below, government fees are subject to change based on the Registrar of Companies (ROC) schedules and the company's specific authorized share capital.

1. Professional Fee

Our professional fees for a "Transfer-In" engagement are categorized into two primary phases:

Service Phase	Description	Professional Fee (USD)
Transfer-In Setup	Due diligence (KYC/AML), review of corporate records, and coordination with the incumbent agent.	$1,500 – $2,500
Annual Registered Office & Agent	Provision of Cayman Islands registered address, agent services, and maintenance of statutory registers.	$2,500 – $3,500 (per annum)
Compliance/Filing Fees	Preparation and filing of Form 19 (Change of Registered Office) and related statutory notices.	$500 – $800

Note: A final fixed-fee quote will be provided upon our review of your company’s structure and current status (e.g., whether it is an Exempted Company, LLC, or SPC).

2. Cayman Islands Government Fees

These fees are paid directly to the Cayman Islands Registrar of Companies (ROC). They are separate from our professional service fees:

Filing Fee: A nominal fee (~$100–$200 USD) is required for the filing of the formal Notice of Change of Registered Office (Form 19).
Annual Government Fees: These vary based on your company’s authorized share capital. For most standard exempted companies, this ranges from $850 to $3,130+ USD per annum.
Late Filing Penalties: If the previous agent has left the company in a non-compliant state, there may be outstanding annual fees or penalties of $12.20 USD per day (capped at $610 USD) that must be cleared to restore the company to "Good Standing" before the transfer can be completed.

3. Next Steps to Secure Your Quote

To provide you with a precise, all-inclusive engagement proposal, please share the following with our team:

Certificate of Incorporation and any subsequent change of name certificates.
Current Register of Directors and Members.
Confirmation of the Company's current status: (e.g., Is it currently in "Good Standing" with the Registrar of Companies?)
Authorized Share Capital: (To determine the correct annual government fee tier).

Once we receive these documents, we will issue a formal Engagement Letter within 24 hours.

Would you like me to draft an email for you to send to your current registered agent to request the release of your corporate records?

We look forward to working with you.

Best regards,

Bestar Asia