Required Document: Corporate Shareholder Consent Letter for Malaysia Company Incorporation

Required Document: Corporate Shareholder Consent Letter for Malaysia Company Incorporation | Bestar

Malaysia Company Incorporation: Corporate Shareholder Consent

Required Document: Corporate Shareholder Consent Letter for Malaysia Company Incorporation

When incorporating a company in Malaysia (typically a Sdn Bhd - Sendirian Berhad or Private Limited Company) and one of the initial shareholders is another corporate entity (a "corporate body"), the Companies Commission of Malaysia (SSM) requires a Consent Letter from the Corporate Body named as a member of the new company.

This document is crucial to confirm that the existing corporate entity has officially agreed to subscribe for shares and become a shareholder in the new Malaysian company.

Template: Consent Letter from Corporate Shareholder for Company Incorporation in Malaysia

The consent is typically formalised through a Board Resolution from the corporate shareholder's existing company, which is then presented in a formal letter format on the corporate body's letterhead.

Document Title:	Consent of Corporate Body to Act as Member (Shareholder)
Purpose:	To confirm the corporate body's agreement to subscribe for shares in the proposed Malaysian company (as required by SSM for incorporation).

Structure of the Consent Document

A professional letter should include the following mandatory information to satisfy SSM requirements:

1. Corporate Shareholder's Letterhead & Details

• Corporate Body Name: [Full Name of the Corporate Shareholder Company]

• Corporate Body Registration No.: [Registration Number in its Home Country]

• Corporate Body Registered Address: [Full Registered Office Address]

• Date: [Date of the Letter]

2. Recipient and Subject

• To: The Registrar of Companies Companies Commission of Malaysia (SSM) (or addressed to the Company Secretary handling the incorporation)

  
  

• Subject: Consent of Corporate Body to be a Member/Shareholder of [Proposed New Company Name] (to be incorporated) and Authorisation to Sign Incorporation Documents

3. Formal Declaration and Consent

"WE, the undersigned, being the authorised representatives of [Corporate Body Name], a company duly incorporated under the laws of [Country of Incorporation], hereby solemnly declare and consent as follows:

1. Consent to Act as Member: We hereby consent and agree for [Corporate Body Name] to become a member and subscribe for shares in the proposed new company to be incorporated under the name of [Proposed New Company Name] (Sdn Bhd), with its registered office in Malaysia.

   
   

2. Details of Share Subscription: The Corporate Body agrees to subscribe to the following number and class of shares:

   
   

   • Class of Shares: [e.g., Ordinary Shares]

   • Number of Shares: [Number of Shares, e.g., 100]

     
     

3. Authorisation of Representative: We hereby confirm that [Name of Authorised Signatory], holding [Designation in Corporate Body] and Passport/ID No. [Passport/ID Number], is duly authorised to act on behalf of [Corporate Body Name] and to sign all necessary incorporation forms, including the Super Form (Section 14 of the Companies Act 2016), and other related documents required by SSM for the incorporation of the new company.

4. Execution (Signature)

Signed by the duly authorised person on behalf of the Corporate Body:

On behalf of:	[Corporate Body Name]
Signature:	[*Signature*]
Name:	[Name of Authorised Signatory]
Designation:	[Designation (e.g., Director / Company Secretary / CEO)]
Date:	[Date Signed]

Additional Supporting Documents

In practice, the SSM or the appointed Company Secretary will typically also require one or both of the following to substantiate the consent:

1. Certified True Copy (CTC) of the Board Resolution: A copy of the resolution passed by the corporate shareholder's own Board of Directors authorising the investment in the new Malaysian company and appointing the signatory to execute the documents.

   
   

2. Certified True Copy (CTC) of the Corporate Shareholder's Certificate of Incorporation: To verify the existence and details of the corporate body.

It is highly recommended to engage a qualified Company Secretary in Malaysia to ensure all incorporation documents comply with the latest requirements of the Companies Act 2016 and the Companies Commission of Malaysia (SSM).

Expert Support: How Bestar Can Streamline Your Corporate Shareholder Consent for Malaysia Company Incorporation

Required Document: Corporate Shareholder Consent Letter for Malaysia Company Incorporation

Incorporating a new company (Sdn Bhd) in Malaysia when an existing Corporate Body acts as a shareholder requires submitting a formal Consent Letter to the Companies Commission of Malaysia (SSM). This process, while statutory, can be complex, especially for foreign entities.

Bestar is a regional corporate services firm, offering comprehensive Malaysia Company Registration and Corporate Secretarial Services. Bestar specializes in ensuring foreign and local businesses meet all statutory requirements seamlessly.

Here is how Bestar helps ensure your Corporate Shareholder Consent Letter and entire incorporation process are compliant, and hassle-free:

1. Corporate Governance & Drafting of the Consent Letter

The SSM requires the corporate shareholder's consent to be clear, formal, and backed by proper internal governance. Bestar’s experts ensure the document meets all legal thresholds.

Bestar's Value Proposition	Detailed Support Provided
Drafting the SSM-Compliant Consent Letter	We draft the formal Corporate Shareholder Consent Letter template to include all mandatory information, such as the proposed new company name, the number of shares being subscribed, and the formal declaration of consent to act as a member.
Preparation of Board Resolution	For the consent to be valid, the corporate shareholder (the parent company) must pass an Authorising Board Resolution in its home country. Bestar advises on the correct wording and format of this resolution to comply with both the parent company's home jurisdiction and Malaysian law.
Liaison with Foreign Corporate Body	We act as the central point of contact, communicating directly with the directors or legal representatives of the overseas corporate body to gather required details and execute documents correctly, bridging any cross-border compliance gaps.

2. Ensuring Compliance and Authentication

When dealing with a corporate shareholder, the challenge often lies in certifying the foreign documents for use in Malaysia.

Bestar's Value Proposition	Detailed Support Provided
Verification of Corporate Existence	We collect and verify the necessary supporting documents, such as the Certified True Copy (CTC) of the corporate shareholder's Certificate of Incorporation and its current corporate details, ensuring accuracy for the SSM submission.
Certification and Notarization Guidance	Bestar guides you on the required notarisation and certification (such as apostille or embassy legalisation) needed for foreign resolutions and certificates, ensuring all documents are legally acceptable to the SSM.
Completing the Super Form (Section 14)	The corporate shareholder's information and consent are integral to the online Super Form submission (Section 14). We handle the accurate lodging of these details via the MyCoID portal, minimizing data entry errors that could delay approval.

3. Comprehensive Malaysia Company Incorporation Services

The Corporate Shareholder Consent Letter is just one piece of the incorporation puzzle. Bestar provides a complete, end-to-end solution for establishing your Sdn Bhd.

Service Area	Bestar's Integrated Solution
Statutory Compliance	As an appointed Company Secretary in Malaysia, we manage all post-incorporation statutory compliance, from maintaining the Register of Members to filing annual returns with SSM.
Resident Director	If your corporate shareholder is a foreign entity, we can advise on the requirement for a local resident director and, if needed, provide guidance on director appointment compliance.
Advisory and Licensing	Beyond simple registration, Bestar provides financial advisory, business brokerage, and licensing services, helping your new Malaysian company apply for necessary business licenses (Note: required based on business activity).

Streamline Your Malaysian Expansion

If your company incorporation in Malaysia involves a corporate shareholder, ensuring the Corporate Shareholder Consent Letter is prepared correctly is a critical step. By partnering with Bestar, you leverage regional expertise to navigate the Companies Act 2016 requirements efficiently.

Ready to start your Sdn Bhd with full compliance?

Contact Bestar today for seamless Malaysia Company Incorporation.

Keywords:

• Malaysia Company Incorporation

• Corporate Shareholder Consent Letter

• SSM Document Requirement

• Sdn Bhd Corporate Body Member

• Consent to Subscribe for Shares