Resolution Certified True and Correct

Roger Pay
May 8
2 min read

Resolution Certified True Copy Explanation

"Resolution Certified True and Correct" is a phrase commonly used at the end of a certified true copy (CTC) of a formal resolution, typically from a company's Board of Directors or shareholders.

Here's a breakdown of what it means:

Resolution: This refers to a formal decision or action taken by a governing body, such as a board of directors or shareholders at a meeting. It's a written record of what was decided.
Certified True and Correct: This is a statement attesting to the accuracy and authenticity of the copy of the resolution. It signifies that the person signing has verified that the copy is an exact and accurate representation of the original resolution that was passed.

Essentially, when you see "Resolution Certified True and Correct," it means you are looking at an official and verified copy of a decision made by the company's leadership. This certification is important for legal and administrative purposes, assuring the recipient that the document is genuine and can be relied upon.

How Bestar can Help

Bestar, as a provider of corporate secretarial services, can assist companies with resolutions from their Board of Directors or shareholders in several ways:

1. Drafting and Preparation of Resolutions:

Bestar can help draft clear, concise, and legally sound resolutions that accurately reflect the decisions made by the board or shareholders. This includes ensuring the resolutions comply with the Companies Act and the company's constitution.
We can prepare various types of resolutions, such as ordinary resolutions (requiring a simple majority) and special resolutions (requiring a higher threshold, typically 75%).
Bestar can also assist with preparing written resolutions for situations where a physical meeting is not feasible.

2. Ensuring Compliance with Legal and Regulatory Requirements:

We possess the expertise to ensure that the resolution process adheres to all relevant legal and regulatory requirements in Singapore. This includes proper notice periods for meetings, quorum requirements, and the correct procedures for passing resolutions.
Bestar can advise on the specific requirements for different types of resolutions, such as those relating to changes in share capital, appointment or removal of directors, or amendments to the company's constitution.

3. Meeting Management and Documentation:

Bestar can assist with organizing and minuting board and shareholder meetings where resolutions are passed. This includes preparing agendas, distributing notices, recording minutes accurately, and ensuring the proper execution and signing of resolutions.
We can maintain statutory registers and corporate records related to resolutions, ensuring these are up-to-date and compliant with regulatory authority requirements.

4. Filing with ACRA:

For certain resolutions, such as special resolutions or those relating to changes in the company's structure, Bestar can handle the necessary filings regulatory authority within the stipulated timelines.

5. Advisory Services:

Bestar can provide guidance and advice to the Board of Directors and shareholders on corporate governance matters related to resolutions, helping them understand their legal responsibilities and the implications of different decisions.

In summary, Bestar can streamline the entire process of creating, approving, and documenting resolutions, ensuring companies comply with regulations and maintain proper corporate governance. This allows the company's leadership to focus on their core business activities with the assurance that their resolutions are legally sound and accurately recorded.

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